Technical Support Coordinator (Logistics)
Operations
Job Purpose
JOB DIMENSIONS
- Multiple administrative interfaces between the Logistics entities (Aviation / Marine / Operations / Supply Base & Port / Lifting / HSE)
- Regular operational reports – weekly, monthly, quarterly, annual, ad-hoc
- Logistics CMS documents ~ 40
- Focal person for Public Relations communication within Logistics
- Ad-hoc administrative tasks
CONTEXT AND ENVIRONMENT
- Office based in Doha with occasional trips to operational locations (Heliport, Supply Base & Port, Contractor facilities)
Key Accountabilities
ACCOUNTABILITIES
- Ensure regular reporting of logistics activities to Logistics management
- Support the monitoring and reporting of Logistics KPI’s
- Maintain Logistics CMS library
- Assist in implementation of Logistics’ digital projects
- Focal person for Logistics intranet web-site development and communication
- Provide ad-hoc administrative support to Logistics management
ACTIVITIES
HSE
- Maintain awareness of and ensure compliance with all relevant Statutory and Company HSE standards.
- Promote Logistics safety standards throughout the organization
- Demonstrate personal commitment to the HSE Policy.
- Participate in Company safety activities and initiatives.
REPORTING & PERFORMANCE KPI’s
- Prepare and submit weekly, monthly, quarterly and annual department performance reports to
Logistics management
- Support the development of the department performance KPI’s
- Assist in the analysis and the use of the logistics data from Kabal logistics software tool
LOGISTICS METHODOLOGY
- Provide technical and analytical support to the logistics entities (Aviation / Marine / Operations / Supply Base & Port) in cost-related issues and contractor management
- Support the maintenance of all Logistics CMS documentation
- Participate in digital initiatives and the development of logistics digital tools, e-dashboards
- Promote cost saving culture, record savings in the Tawfeer e-tool
- Promote innovative ideas in Logistics, maintain ideas register
CONTRACT & CONTRACTOR MANAGEMENT
- Play a supporting role as a participant in service contractor audits and contractor management
- Support the logistics department with the creation of PRs (Purchase Requisitions) and Call-Off PO’s (Purchase Orders) in SAP
ADMINISTRATIVE SUPPORT
- Provide diverse administrative support to the daily functioning of the Logistics department
- Promote the Logistics department through the Company Intranet with a focus on performance indicators
- Perform necessary transactions in HR Hub in support of department administration.
Key Accountabilities
Key Accountabilities
Competencies
Delegate Appropriately and Communicate Effectively
Demonstrate Adaptability in Managing Complex Situations
Demonstrate Learning Agility and Drive Innovation
Develop Emotional Intelligence and Cultural Competence
Develop Others and Institutionalise Knowledge
Develop Talent for the Future NOC Sustainability
Facilitate Collaboration and Sense of Community
Improve Safety, Technical Proficiency and Results
Lead By Example with NOC Values
Set Purpose, Strategic Direction and Company Plan
Strengthen Accountability and Continuous Improvement
Think and Act in Stakeholder-Centric Ways
Education
Bachelors degree or technical diploma qualification
Certification
Experience
- Minimum 6-years experience in a related Oil & Gas Logistics environment
- Excellent written and verbal communication skills
- Must be computer literate and be able to prepare high quality detailed reports and presentations in MS Office Suite. SAP experience, MS Project or equivalent is a plus.
- Strong administrative and analytical skills