Senior Procurement Engineer

Job Purpose

CONTEXT AND ENVIRONMENT

The Senior Procurement Engineer is expected to pay special attention to local agency regulations when placing orders and to have good knowledge of the company’s operations, group activities, petroleum industry equipment, specifications, manufacturers, operations and certifications requirements. The Senior Procurement Engineer mentors Procurement Engineer and Graduate Procurement Engineer.

Key Accountabilities

ACCOUNTABILITIES

• To manage purchasing processes delivering best quality in time and at the optimal cost for NOC
• To participate in the improvement of purchasing practices
• To mentor members of his/her team, and when possible other local staff
• To successfully prepare, negotiate and administer a broad range of complex, technical and high value/risk purchases
• To ensure the Partners’ Entities requirements satisfaction to avoid any shortages of equipment

ACTIVITIES

The Job holder liaises with Partners Entities and contributes to the processes and communication of the purchasing entity described below:

• Contribute to the issue of the Procurement Planning and help to prioritize the purchasing workload
• Prepare Contract Committee documents and participate with Partners’ Entities for the presentation of RTAs
• Inform requesters during the preparation phase, purchase and commitment follow-up as per the E&P supply chain fundamentals
• Work in Duet with one or several Partners’ Entities and ensure efficiency of Duets/Triplets
• Follow-up, analyze and know the markets, participate to the follow-up, and evaluation of suppliers with Partners' Entities
• Contribute to reporting Key Performance Indicators for the purchasing activities of his/her team
  Use and enrich Market Intelligence information,
• Participate to the good use of e-sourcing tools
• Identify or participate to Best Practices, propose Return of Experience to the Head of Purchasing
  Utilize frame agreements FALTC signed by
• shareholders

The Job holder ensures the proper execution of purchasing operations (under the responsibility of his/her team leader or head of purchasing) by performing the following activities:

• Handle the reception of purchase requisitions
  • Receive PRs coming from Partners' Entities via the Head of Purchasing or the Team Leader
  • Participate in planning’s phases of the needs (SOR) in duet with Partners’ Entities
  • Analyze all Purchase Requisitions (PR) expressed by Partners’ Entities to ensure that adequate material specification, budget authorizations and relative cost centers have been provided to finalize S.O.W
  • Propose the bidder lists according to the nature of the requests
• Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, invitations to bid
• Answer to tenderers’ requests for clarification
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
• Organize and lead negotiations with suppliers associated with award and performance of POs
• Issue RTAs in Duet with Partners’ Entities in charge of the request
• Establish corresponding contractual documents: purchase orders, etc....
• Ensure the follow-up of purchase orders until complete reception and payment
  • Ensure rapid and correct validation of PO’s
  • Ensure reception of acknowledgement of receipt for PO’s from suppliers
  • Ensure Suppliers’ deliveries on time
    Follow-up of goods receipt until central warehouse.
  • Negotiate and solve all changes leading to amendment from Partners’ Entities or suppliers/contractors
  • Clarify discrepancies between material received and orders, if any with suppliers
• Ensure the update of the suppliers database and the input of all purchase data in SAP.

The Job holder ensure the Compliance:
Ensure compliance of the purchasing process with all internal Company rules (including NOC Code of conduct) and all applicable laws and regulation (JV rules, Country laws...)

• Ensure the application of NOC General Terms and Conditions for purchase of equipment
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc. are filed in line with the applicable procedures.
• Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.

The Job holder adheres to the H3SE rules

• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans

Competencies

Education

BSc Degree in Science or Commercial field or its equivalent

Experience

• Professional experience: 6-7 years’ post-graduate experience in purchasing of goods in the Oil and Gas Industry and 2 years’ experience as a Buyer in the company required.
• Main Personal Abilities: Basic Management, Advanced Human Relations, Problem Solving and planning / organizing / coordinating / controlling
• C&P competencies:
  • Intermediate level in purchasing technical Competencies required
  • C&P tools advanced certification required