Methods & Systems Lead

 SITUATION IN ORGANIZATION

Reports to (N+1): Head of Methods, Systems and Compliance

Reports to (N+2): Finance Manager

ACCOUNTABILITIES

• To ensure the appropriate use SAP, GRC and DOA tools in respect of Finance and Company’s rules and procedures.
• To contribute to the development and evolution of SAP, GRC and DOA within NOC.
• To contribute to the proper appropriation of SAP, GRC and DOA tools evolutions in NOC and to ensure the added value of their use.
• Coordinate with other finance domains on all cross-functional matters.

JOB DIMENSIONS

• Oversee and manage cost control processes within the Finance Department, ensuring adherence to company policies and procedures.
• Provide strategic oversight to a team of 20 staff members within the Cost Control unit.
• Collaborate with a broader Finance team of 55 members to ensure cohesive financial management.
• Engage with a total workforce of 1400 employees across NOC, facilitating cross-functional coordination and support.
• Influence the development and evolution of financial systems and tools within the organization.
• Operational Efficiency.
• Work closely with other finance domains and departments to address cross-functional matters and ensure integrated financial operations.
• Facilitate communication and collaboration between various stakeholders, including internal management, technical departments, shareholders, and auditors.

Strategic Contribution:

• Participate in strategic initiatives aimed at improving the company’s financial systems and processes.
• Provide insights and recommendations to senior management on financial control and system enhancements.
• Oversee the management and maintenance of GRC and SOD frameworks to ensure compliance and mitigate risks.
• Implement and monitor controls to ensure segregation of duties and address any conflicts.
• Ensure SAP systems are effectively integrated and aligned with business processes, providing training and support as needed.

ACTIVITIES

HSE:

• Demonstrate personal commitment to the HSE Policy.
• Maintain awareness of and ensure compliance with all relevant Statutory and Company HSE standards.
• Actively participate in Company safety awareness and initiative schemes.

Key responsibilities

Daily Operations and Collaboration:

• Collaborate with the IT Authorization team to implement required changes.
• Gain and build expertise in authorization concepts, including company structure and its impact on role domains, user groups, and user IDs.

Authorization Analysis:

• Analyze SAP authorization changes from a business perspective, ensuring alignment with authorization and Segregation of Duties (SOD) concepts.
• Gather and share business insights to support solutions for SAP authorization incidents.

SOD Ruleset Management:

• Assess and update the business and technical SOD ruleset impact of concept changes.
• Oversee complex user SAP authorization requests requiring SOD checks and conflict removal.
• Maintain GRC master data, including updates of Role Owners and Risk Owners.

Monitoring and Control:

• Design and implement regular checks on the authorization concept and user access to ensure SOD.
• Update dashboards and reports to analyze and determine the root cause of SOD conflicts.
• Detect unauthorized authorization changes impacting the SOD ruleset and follow up on periodic controls.

Process Improvement:

• Support the redesign and improvement of procedures involving SAP authorizations.
• Maintain documentation related to SAP authorization processes, including project documentation, business ruleset changes, and detective controls like user access reviews.

Knowledge Sharing:

• Share knowledge with key actors in the authorization processes, including Authorization Key Users and Risk owners.
• Participate in improvement initiatives related to the company's system processes with Business Process Owners and Power Users.

ERP System Optimization:

• Recognize and improve the company's use of the global ERP System using best practices and standard solutions.
• Design and agree on functional specifications to meet new business requirements, including defining technical specifications for developers.

Technical Coordination:

• Advise ERP Global and Regional Governance Teams on decisions leading to common and compatible solutions.
• Work with SAP DBS team and other IT external resources to ensure technical solutions meet functional requirements.

Configuration and Testing:

• Undertake configuration of SAP where necessary for solution delivery.
• Debug and rectify functionality-related system faults.
• Perform unit testing to ensure functional requirements.

User Support:

• Support business users during QA acceptance testing.
• Develop and update system/user documentation when configuration or other changes. 
• Prepare training mat.
• Monitoring and controlling activities.

SAP System Management:

• Oversee the configuration, testing, and maintenance of SAP systems to support business requirements.
• Ensure effective integration and alignment of SAP systems with business processes.
• Manage system upgrades and participate in regular testing to maintain system integrity.

Authorization Management:

• Collaborate with the IT Authorization team to implement necessary changes.
• Develop expertise in authorization concepts and analyze SAP authorization changes.
• Oversee complex user SAP authorization requests and maintain GRC master data.

Segregation of Duties (SOD):

• Implement and monitor controls to ensure segregation of duties and address conflicts.
• Conduct regular reviews and updates to maintain the integrity of the SOD framework.
• Update dashboards and reports to analyze SOD conflicts and follow up on periodic controls.

Process Improvement:

• Participate in initiatives to improve business processes with Business Process Owners and Power Users.
• Enhance the use of the global ERP System using best practices.
• Design functional specifications and ensure technical solutions meet business requirements.

Training and Support:

• Prepare training materials and conduct continuous improvement training for users.
• Provide support to business users during QA acceptance testing and system usage.
• Develop and update system/user documentation when configuration or other changes.

Project Management:

• Manage medium to enormous size projects, ensuring timely and successful delivery.
• Coordinate with various stakeholders across NOC to resolve issues and ensure project alignment.
• Undertake configuration of SAP where necessary for solution delivery.

Data Analysis and Reporting:

• Query and analyze data within the existing system to provide essential information for future improvements.
• Debug and rectify functionality-related system faults.
• Ensure accurate and timely reporting of system performance and issues.

Compliance and Risk Management:

• Coordinate with the GRC DBS team to resolve issues on a timely basis.
• Support GRC projects and maintain compliance with risk and compliance tools.
• Maintain documentation related to SAP authorization processes and GRC master data.

QUALIFICATIONS & EXPERIENCE REQUIRED

• Educational Requirement: Bachelor's degree in IT or a related SAP field, with a preference for a Master's degree in IT authorizations or an equivalent qualification.
• Required Experience: 10-15 years of expertise in the relevant field.
• Knowledge of SAP authorizations, including FIORI authorization set up.
• Knowledge of SOD concept
• Knowledge of SAP GRC or other risk & compliance tools is a plus.
• Critical mind set.
• Ability to work independently.
• Adaptive learner
• Self-management and decision making, with initiative for continuously improving both business and technical knowledge.
• Ability to form and maintain good relationships with many business and technical stakeholders across all affiliates.
• Professional and diplomatic.
• Fluent in English.