Head, Project Cost

SITUATION IN ORGANIZATION

N+1 = Project Control Manager, MP

N+2 = Vice President, MP

PURPOSE AND KEY ACCOUNTABILITIES

The purpose of the Job is to manage and supervise overall cost control, cost reporting and invoice processing activities of Major projects.

As such, the job holder is accountable:

• To set priorities in detailed budgeting.
• To control the preparation and review of the entity and individual project budget and of its successive revisions and to oversee the constant monitoring of project costs.
• Promote the identification of potential areas of concern or improvement, to maximize cost effectiveness on projects and work practices.
• Provide guidance and support to Project cost leads and Project Cost Controllers in fulfilling their cost control responsibilities.
• Consolidated MP cost reports issuance.
• Develop and maintain effective working relationships with team members and other personnel.
• To supply NOC Finance with cost and budget updates for internal and external reporting.
• To coordinate quantitative Cost Risk Analysis for the project(s) FID.

JOB DIMENSIONS

Job Holder will manage the cost control of all existing projects under Gallaf, Ruya and other new projects under Major Projects with CAPEX investment. The Job holder will be based in Major Projects premises in Doha office. The Job holder will be assisted by a Lead Project Cost, Gallaf and Lead Project Cost, Ruya for the respective projects.

Transverse Functional Coordination: Liaise actively with Finance entity.

The Job holder belongs to the Major Projects and reports directly to Project Control Manager.

 Managed positions: 12 to 15 people.

Direct subordinates: Phase 2 Project Cost Lead, Lead Project Cost Ruya, Senior Project Cost

Controller and 2 Project Cost Controllers.

Project details and budgets shall be discussed during technical interviews.

ACTIVITIES

• To promote & comply with applicable safety instruction and Company HSE procedures in all activities,
• To carry out work in compliance with Company values and policies, relevant laws, and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices,
• To treat all information obtained during course of the work with confidentiality.
• The Job holder must be willing to participate in crisis response training and to assist during emergency response situations if required.

Tender:

• To support the team in preparation of Contract documents and provide challenge to the commercial and reimbursable terms, ensure CBS is aligned with WBS, etc.,
• To support in performing quantitative Cost Risk Analysis of the available proposals for each project,
• To support in preparing project CAPEX for Final Investment Decision.

Budget:

• To review the dedicated, LOP and LTP data for each project,
• To review the detailed annual budget and updates in liaison with various internal entities and in agreement with the NOC budget standard format provided by finance,
• To participate in the presentation and to defend the budget performance as required,
• To control budget availability for each commitment,
• To ensure budget control, highlighting current trends and to justify variances between Forecast and Budget,
• To establish register, to update, monitor and control the commitments, expenditure incurred and forecast for all contracts and purchase orders managed by Major Projects,
• To provide input to the SAP system, regarding commitments, payment schedules, invoicing, time sheets and cost control issues, as required,
• Liaise with the NOC Finance entity to ensure that G&A and other common costs are charged fairly to the Major Project budgets,
• To lead (Champion) MySave initiative for MP activities, set annual & long term MySave objectives road map.

Closure:

• To review the monthly closure and make sure accruals done in PALM system are in accordance with current project(s) progress,
• To review all necessary documents as necessary for compliance regarding accruals.

Cost reporting:

• To issue a detailed internal and external monthly cost report (Trends, Areas of Concern, Budget Variance analysis, Commitment/Expenditure figures, forecast at completion, etc.) with comments and advise Project Management on cost over-runs in a timely manner,
• To ensure correct and auditable records of all matters with Project expenditures, contracts, budgets, cash flows, forecasts, etc.

Invoicing:

• To oversee the invoicing activities of Major Projects.

Organisation:

• Support the team to develop, and implement procedures to ensure the efficient organization and operation of the Project budget and cost control activities,
• To advise, during project setup post award, contractors on key commercial requirements (invoicing format and submission, cost reporting, etc.),
• To anticipate additional requirement for cost control support during execution of the project(s).

General:

• To promote cost consciousness within the entity as part of MySave Champion role,
• To ensure confidentially is being kept as per sensitive data,
• To liaise with internal and external auditors for cost justification,
• To prepare the required cost recovery related documentation,
• To liaise actively with NOC Finance entity for all matters related to cost and accounting as required (Commitments, invoice processing and payment, accruals, payment claims and disputes...),
• To prepare commercial close out of each contract and archive all financial documentation as per NOC guidelines,
• To carry out any other duties or tasks that may be assigned by hierarchical superiors.

CONTEXT AND ENVIRONMENT

• Leader of the Finance & Budget Section within Major Projects,
• Distribute tasks, supervise, and coordinate the Major Project Finance & Budget Section,
• Interfaces with other entities of NOC especially with Finance for all matters,
• In addition, Al Shaheen projects could be executed across several international sites. The job holder may have to travel to such places especially during initial setup of cost system with Contractor.

QUALIFICATIONS & EXPERIENCE REQUIRED

• Bachelor’s degree in economics or equivalent
• Minimum 15 years of experience in similar activities for oil & gas projects.
• Advanced knowledge & experience in use of relevant computer systems (SAP, Excel, Word, PowerPoint)
• Fluency in English
• Experience in Supervision/Management of personnel.